Template
Free mileage log template fields
A reliable mileage log is more than a final mile total. It should preserve the details that explain when, where, why, and how far you drove for business.
CSV template
Mileage log fields you can reuse
Start with these columns, then add trip context as the work happens. The template is intentionally simple so it can fit a spreadsheet, reimbursement review, or tax-prep handoff.
| Date | Start location | Destination | Business purpose | Business miles | Client or job | Receipt notes | Reviewed |
|---|---|---|---|---|---|---|---|
| 2026-01-05 | Office | 123 Main St showing | Buyer showing | 18.4 | Smith family | Parking receipt attached | No |
| 2026-01-06 | Home office | Client meeting | Listing consultation | 12.1 | Oak Ave listing | - | No |
Keep only the business details needed for mileage, reimbursement, and tax review. Avoid adding sensitive personal information that does not belong in a mileage record.
Core mileage log fields
Capture the trip date, start location, destination, business purpose, odometer or calculated miles, category, and any related client, job, or property.
Useful supporting fields
Add notes, receipt links, reimbursement status, vehicle, and reviewer comments when those details matter for your workflow.
When a template breaks down
Templates are useful for review, but they depend on manual entry. Automatic trip capture reduces missed records and cleanup time.
Mileage log fields to include
Related guides
Keep the records behind the number
IRS mileage rate calculator
Estimate the 2026 deduction value after the trip details are recorded.
2026 mileage tracking checklist
Use a weekly routine to keep the template from going stale.
Mileage deduction guide for realtors
Connect mileage log fields to showings, open houses, client visits, and property work.
Open house QR sign-in template
Attach visitor, property, and follow-up context to the fieldwork behind agent mileage.
Accountable plan checklist
See how small teams can connect mileage logs to reimbursement approvals.
FAQ
Can I use a spreadsheet as a mileage log?
Yes, if it captures complete and accurate trip details. The risk is that manual logs are easy to forget or reconstruct later.
What is the most important mileage log field?
Business purpose is one of the most important fields because it explains why the trip was work-related.